How to Prepare Non-Running Heavy Equipment for Transport

Step 1: Disclose the Non-Running Condition Immediately

The single most important step is telling your carrier that the machine is non-running before dispatch. This is not optional — it directly affects the carrier's equipment, loading plan, and pricing. A carrier who arrives expecting to drive a machine onto a trailer and finds it inoperable will either leave without loading or charge significant detention and re-dispatch fees.

When you disclose the non-running condition, be specific about the cause:

• Dead battery: The machine may be jumpable, allowing it to be driven onto the trailer. Inform the carrier so they can bring jumper cables or a jump pack.
• Hydraulic failure: The machine cannot move under its own power and cannot raise or lower attachments. A winch or crane will be needed.
• Final drive or transmission failure: The machine cannot move at all. Winching or crane loading is required.
• Engine failure: The machine is completely inoperable. Full crane or winch loading required.

Step 2: Provide Accurate Dimensions and Weight

Non-running machines often cannot be configured into their optimal transport position (boom lowered, blade down, etc.) because hydraulics are non-functional. This means the machine's transport dimensions may be different from its normal transport configuration. Measure the machine in its actual current state — height, width, and length — and provide these measurements to the carrier. Do not rely on brochure specifications, which assume the machine is in its standard transport configuration.

Accurate dimensions are critical for permit applications. A machine with a stuck-up boom or raised blade may be significantly taller than its spec sheet indicates, requiring a different permit or trailer.

Step 3: Lower and Lock All Attachments Mechanically

If the machine has any hydraulic pressure remaining, use it to lower the boom, arm, blade, or other attachments to the lowest possible position before hydraulic pressure bleeds off completely. Once hydraulics are fully depressurized, attachments cannot be moved without external equipment.

After lowering, use mechanical locks, blocking, or transport restraints to hold attachments in position. Do not rely on residual hydraulic pressure to hold a boom or blade in place during transit — hydraulic pressure will bleed off over time, and an unsecured attachment can shift or drop during transport.

Step 4: Prepare the Loading Area

Non-running equipment requires more space and time to load than operational machines. Prepare the loading area by:

• Ensuring the ground is firm, level, and clear of obstacles for at least 50 feet in front of the machine (for winch approach) or overhead (for crane access)
• Removing any equipment, vehicles, or materials that would block the carrier's approach
• Confirming overhead clearance if a crane will be used for loading
• Notifying the carrier of any site access restrictions (low bridges, soft ground, narrow gates)

Step 5: Address Fluid Leaks Before Pickup

Hydraulic oil leaks are a serious problem during transport. A leaking machine can contaminate the trailer deck, create slip hazards, and violate environmental regulations. Address all active fluid leaks before pickup. If a leak cannot be repaired, inform the carrier so they can bring absorbent materials and plan for containment. Some carriers will refuse to load a machine with an active hydraulic leak.

Step 6: Secure Loose Components

Non-running machines often have open panels, missing covers, or loose components that were removed during attempted repairs. Before pickup:

• Close and latch all access panels and engine covers
• Remove or secure loose mirrors, exhaust stacks, and antennas
• Secure or remove any tools, parts, or materials stored in the cab or on the machine
• If the cab door cannot be latched, inform the carrier so they can secure it with straps

Step 7: Understand Securement for Non-Running Machines

Because a non-running machine cannot apply its own parking brake reliably (hydraulic parking brakes lose pressure when the engine is off), physical securement is critical. The carrier must use wheel chocks, cradles, or wedges in addition to tie-down chains. Federal regulations require a minimum of four tie-down points for loads over 10,000 lbs, with a combined working load limit (WLL) of at least 50% of the machine's weight. For non-running machines, carriers often use additional tie-downs beyond the minimum requirement.

Get Help Shipping Your Non-Running Equipment

IronHaul Logistics has extensive experience shipping non-running and inoperable heavy equipment nationwide. We coordinate winch loading, crane assistance, and specialized securement for machines that can't move under their own power. Request a free quote online, call (208) 495-2260, or email [email protected] — and be sure to mention the non-running condition when you reach out so we can plan the right loading solution.