How to Ship Non-Running Equipment from an Auction: Complete Guide

Why Non-Running Equipment Requires Special Handling

When equipment is operational, loading is straightforward: the machine drives onto the trailer under its own power, the operator positions it correctly, and the driver secures it. Non-running equipment eliminates this option and introduces several complications:

• Loading method: Non-running equipment must be crane-loaded onto the trailer, or pushed/winched onto a lowboy using a separate machine. Not all auction yards have crane access — this must be confirmed before dispatch.
• Unknown condition: Non-running equipment may have missing pins, broken tracks, seized hydraulics, or other damage that affects how it can be secured. The carrier needs to know about these issues before arrival.
• Weight uncertainty: If the machine has been stripped of components (common with salvage equipment), the actual weight may differ from the manufacturer's spec. This affects permit accuracy.
• Fluid leaks: Non-running equipment may have hydraulic or fuel leaks that create hazmat concerns during transport. Leaking equipment may need to be drained before loading.

Step 1: Confirm the Machine's Condition Before Booking Transport

Before calling a carrier, gather as much information as possible about the machine's condition:

• Does it run at all, or is it completely inoperable?
• Do the tracks/wheels move freely, or are they seized?
• Is the boom/arm functional, or is it stuck in a fixed position?
• Are there any missing major components (bucket, blade, counterweight)?
• Are there any visible fluid leaks?
• What are the machine's actual dimensions in its current state (boom position, track width)?

This information allows the carrier to select the right trailer, plan the loading method, and file accurate permits. Surprises at the auction yard cause delays and additional costs.

Step 2: Confirm Loading Equipment at the Auction Yard

Not all auction yards have crane access. Before booking transport, confirm with the auction yard:

• Does the yard have a crane available for loading non-running equipment?
• What is the crane's lifting capacity? (Must exceed the machine's weight)
• Is there a crane fee, and who pays it? (Typically the buyer)
• If no crane is available, does the yard have a working machine that can push or winch the non-running unit onto a lowboy?
• What is the yard's release process for non-running equipment?

Major auction yards like Ritchie Bros and IronPlanet typically have crane access and established procedures for non-running equipment. Smaller regional auctions may not — plan accordingly.

Step 3: Choose the Right Trailer

Non-running equipment that must be crane-loaded requires a trailer that can accommodate crane placement:

• Lowboy (fixed neck): The most common choice for crane-loaded equipment. The low deck height minimizes the crane lift height, reducing risk. The fixed neck provides a stable platform for crane placement.
• RGN (Removable Gooseneck): Can be used for crane loading, but the detachable gooseneck must be removed first. Some RGN configurations are less stable for crane loading than fixed-neck lowboys.
• Step-Deck: Occasionally used for lighter non-running equipment that can be crane-loaded. The higher deck height increases crane lift requirements.

If the machine can be pushed or winched (tracks move freely), an RGN with the gooseneck removed can serve as a ramp for a push-load using a working machine at the yard.

Step 4: Securement for Non-Running Equipment

Securing non-running equipment requires extra attention because the machine cannot be repositioned if it's loaded incorrectly:

• Boom position: If the boom is stuck in a raised position, the total transport height may exceed legal limits. Confirm the boom position before permit filing.
• Track securement: Seized tracks cannot be used to help position the machine on the trailer. Additional blocking may be needed to prevent lateral movement.
• Missing components: If the machine is missing a counterweight, the weight distribution may be off-center. The driver must account for this when positioning chains.
• Fluid containment: If the machine has hydraulic leaks, absorbent pads should be placed under the machine on the trailer deck to prevent fluid from dripping onto the road.

Step 5: Permit Filing for Non-Running Equipment

Permits for non-running equipment are filed based on the machine's actual transport dimensions — not the manufacturer's spec. If the boom is stuck in a raised position, the permit must reflect the actual transport height. If the machine is missing a counterweight, the permit weight must reflect the actual weight.

IronHaul's permit team works with the carrier to confirm actual dimensions before filing. Inaccurate permits can result in fines and delays at weigh stations.

Common Mistakes When Shipping Non-Running Auction Equipment

• Not confirming crane access: Arriving at an auction yard without crane access for a non-running machine causes significant delays and additional costs.
• Using manufacturer weight specs: Stripped or damaged machines may weigh significantly less than the manufacturer's spec. Overestimating weight wastes money on unnecessary permits; underestimating causes weigh station violations.
• Not disclosing fluid leaks: Carriers have the right to refuse loads with active fluid leaks. Disclose leaks upfront so the carrier can plan for containment.
• Booking the wrong trailer: A flatbed cannot accommodate most non-running heavy equipment. Always confirm the trailer type with your carrier before booking.

Bought a non-running machine at auction and need to get it home? IronHaul Logistics specializes in non-running and inoperable equipment transport from auction yards nationwide. We coordinate crane access, permits, and carrier dispatch so you don't have to. Call (208) 495-2260, email [email protected], or submit your load details through our online quote form.