Shipping Non-Running or Inoperable Heavy Equipment: What You Need to Know

Why Non-Running Equipment Is Different

When equipment can't move under its own power, the entire loading process changes. Standard RGN trailers rely on the machine driving on under its own power — that's not possible with a non-runner. Carriers must use alternative loading methods, which add time, cost, and complexity to the move. Additionally, non-running equipment may have fluid leaks, structural damage, or missing components that affect how it can be secured for transport.

Loading Methods for Non-Running Equipment

Crane Loading

For equipment that cannot be moved at all — seized tracks, locked-up hydraulics, or structural damage — a crane is often the only option. A mobile crane lifts the machine directly onto the trailer deck. This requires:

• A crane with sufficient capacity for the machine's weight (plus a safety factor)
• Rigging points on the machine — most heavy equipment has designated lift points in the operator's manual
• Adequate space at the pickup location for the crane to set up and swing
• A flat, stable surface for the crane to operate safely

Crane loading adds $500–$2,000+ to the move cost depending on crane size and mobilization distance. IronHaul can coordinate crane services at pickup and delivery locations.

Winch Loading

If the machine can roll (tracks or wheels turn freely) but cannot power itself, a winch-equipped trailer can pull it onto the deck. Many lowboy and RGN trailers are equipped with hydraulic winches for exactly this purpose. Winch loading works well for:

• Equipment with seized engines but functional undercarriages
• Machines with hydraulic failures that can still roll
• Equipment that needs to be pulled backward onto the trailer

Winch loading is generally less expensive than crane loading and is the preferred method when the machine can roll freely.

Forklift Loading

For smaller non-running equipment — compact track loaders, skid steers, small excavators — a forklift at the pickup location can load the machine onto a flatbed or step-deck trailer. This requires a forklift with sufficient capacity and appropriate forks for the machine's weight and configuration.

Fluid and Leak Considerations

Non-running equipment often has fluid leaks — hydraulic oil, engine oil, coolant, or fuel. Before transport:

• Identify and document all known leaks
• Drain fluids that are actively leaking to prevent spillage during transport
• Place absorbent pads under leak points on the trailer deck
• Notify the carrier of any known fluid issues before pickup

Carriers are required to report hazardous material spills during transport. Undisclosed fluid leaks can result in fines, cleanup costs, and liability issues. Always disclose known leaks to your carrier upfront.

Securement Challenges

Non-running equipment may have damaged or missing tie-down points. Before the carrier arrives:

• Identify all available tie-down points on the machine
• Verify that tie-down points are structurally sound (not cracked, bent, or corroded)
• If standard tie-down points are damaged, identify alternative attachment points and discuss with the carrier
• Ensure the machine can be blocked and chocked to prevent movement if tie-down points are insufficient

Documentation and Condition Reporting

Non-running equipment is more likely to have pre-existing damage. Before pickup:

• Photograph the machine from all angles, including any damage, missing components, and fluid leaks
• Document the machine's condition in writing and share with the carrier
• Note any missing components (buckets, blades, attachments) that are being shipped separately
• Obtain a signed condition report from the carrier at pickup

This documentation protects both the shipper and the carrier in the event of a damage claim during transport.

Cost Factors for Non-Running Equipment Transport

Non-running equipment moves typically cost more than standard moves due to:

• Crane or winch loading fees ($500–$2,000+ depending on method)
• Additional time at pickup and delivery for loading/unloading
• Potential need for specialized trailers with winch equipment
• Fluid cleanup or containment requirements

Despite the added cost, professional transport is always the right choice for non-running equipment. Attempting to tow or drag a non-running machine can cause additional damage and create serious safety hazards.

Need to ship a non-running or inoperable piece of equipment? IronHaul Logistics specializes in difficult equipment moves, including non-runners, partial disassemblies, and damaged machinery. Call (208) 495-2260, email [email protected], or request a free quote online. We'll assess your specific situation and recommend the safest, most cost-effective loading and transport solution.